That actually does it for me, the folders have specific projects in and some single action lists, its taken me a long time to get to what works for me, and probably I will always experiment with any setup, its part of the fun □. Firstly define some areas in projects (folders) I have Routines, Business, Current Clients, Personal and Future/on Hold.ĭon’t go mad with contexts, just Google some options, some work on energy levels (I do not have that luxury) I use (for stuff I can do on any machine) (for code compiling where I NEED the mac and a couple of others specific to what I do. My advice would be to try and run two systems in parallel, the notebook and OF. However it has an overhead in learning and maintenance, firstly work out if its actually worth it to you personally, maybe not maybe yes. Personally I have never read GTD but for me OF is the best in class and handles a hell of a lot of stuff for me. It depends really on the OF version you have, the Pro version gives many more options to set custom perspectives to segment your work. The structure can be helpful if you’re going to set up perspectives.Īnd of course you can always ask questions here or at the official OmniGroup forums. I have projects in folders for work and home. Use contexts for how you are going to decide what to do next: set them up for places where you might be or certain tools you may need to accomplish something.įor example, I have contexts for work (at my desk, around the office), home (Mac, supermarket, anywhere. Set up projects for any desired outcome that takes more than one step (one-step actions can be put into ‘single action’ projects). Of the free resources you can find by searching, many trend toward advanced users, but you may still find them helpful.īeware of over-complicating your set up at first. The price is reasonable, as I recall, and the owner even offers ‘office hours’ where you can get additional help. There are a number of free videos, including set up walk-throughs of seasoned OmniFocus users. I think the best is probably Learn OmniFocus. There are many resources out there, many free. Also - there are better apps for this, I think, which offer more precision.As you may know, OmniFocus is primarily aimed at GTD users, so you may want to familiarise yourself with GTD if you’re not already. Location based reminders - things lacks them, but again - I never really found them that helpful, or nothing a timer couldn’t do, or just adding a note and referencing it when needed. Things also allows notes for projects, and keeps them out in the open, which is very helpful. Omni allows pictures, but I never really found it that helpful. The notes ability in things is significantly better than Omni, which hides it behind more taps. The due date countdown in things is much more helpful in my opinion, vs omnis (“due in 4 days” vs “due on 3/10/19”). In things it’s just one project, with tire rotation cancelled if not done). Where things pulls ahead - you can actually mark tasks as incomplete, which simplifies a lot of tasks for me (ie, in Omni my “car maintenance” was a project with two separate repeats - one at 4 months or so, the other at 8 (tire rotation vs oil change). Both support URL schemes, so tricks like putting large, time consuming tasks in a project, then making a separate “work on.” daily repeating task that links to it, work in both.My “pack for trip” sequential project was just a “pack for trip” task, with everything set in order via check lists. Sequential projects in Omni are tasks with check lists for me.In things, these are just tags - I go to today view to see everything, then just click filter by tag to get the same view. In Omni, I have multiple perspectives for work school personal. Honestly - in practice they’re very much the same, with different design approaches. I have full sets of both, have used both, and have read most of one of the OmniFocus books.
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